Once you have secured your date at Hockwold Hall, one of the first planning questions couples ask is when to tell everyone. Sending your stationery at the right time keeps guests organised, avoids last-minute stress, and helps your planning run smoothly.

Save the Dates

Save the dates are typically sent six to twelve months before the wedding. They only need to include your names, the date, and the location, but they give guests the notice they need to book accommodation, arrange travel, and request time off work.

If you are marrying during peak summer, over a bank holiday weekend, or expecting a large number of travelling guests, aim for the earlier end of that timeline. The more planning your guests need to do, the more notice they will appreciate.

Formal Wedding Invitations

Your full wedding invitations are usually sent three to four months before the big day. This timing strikes the right balance. It gives guests enough time to make final arrangements without sending details so early that they are forgotten.

Your invitation should include ceremony and reception information, timings, dress code if applicable, and clear RSVP instructions. Many couples now include a wedding website for additional details such as accommodation options and directions.

RSVP Deadlines

Set your RSVP deadline for around six to eight weeks before your wedding. This allows you to confirm final numbers with your caterers and suppliers without chasing guests at the last minute. Giving yourself this buffer makes the final planning stage far more relaxed.

Evening Guests

If you are inviting some guests only to the evening reception, their invitations can be sent at the same time as your main invitations or slightly later. Just ensure the wording clearly explains which part of the celebration they are invited to attend. Once they arrive, there is a separate gate at Hockwold so evening guests don’t have to walk through the main hall to get to the marquee!

Destination or Travel-Heavy Weddings

If many guests will be travelling long distances, or if your wedding spans multiple days, send save the dates eight to twelve months in advance. The additional notice helps guests budget and plan accordingly.

In simple terms, the more logistics your guests need to consider, the earlier you should communicate. With thoughtful timing and clear RSVP dates, planning your wedding at Hockwold Hall can feel calm, organised, and enjoyable from the very beginning.